Privacy Policy

Effective date: 22/09/2025

Approve My Docs is a trading style of Nexus Docs Ltd, a company registered in England and Wales under company number 17071133, with its registered office at 16 Armley Grange Avenue Leeds LS12 3QN. (“we”, “us”, “our”).

We are committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, and store your information when you use our website and services.

1. Information We Collect

We only collect personal information that you choose to provide:

Name
Email address
Phone number

This information is collected through the contact form on our homepage.

We do not collect any additional personal data through the website.

2. How We Use Your Information

We use your personal data only to:

Respond to your enquiries
Provide information about our ID verification services (ID1, ID2, and ID5 forms)
Maintain records of communication for administrative purposes

We do not sell, rent, or trade your data with third parties.

3. Legal Basis for Processing

We process your personal data on the basis of:

Legitimate interests – to respond to your enquiry and provide requested information
Consent – if you provide information voluntarily via our contact form

4. How We Store Your Data

Your data is stored securely and only accessible to authorised staff.
We retain your information only as long as necessary to respond to your enquiry and for basic administrative records.
After this period, your information will be deleted securely.

5. Sharing of Data

We will not share your personal data with third parties unless required to do so by law.

6. Your Rights

Under UK data protection law (UK GDPR and Data Protection Act 2018), you have the right to:

Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your data (the “right to be forgotten”)
Restrict or object to our processing of your data
Lodge a complaint with the Information Commissioner’s Office (ICO)

7. Cookies

Our website does not use cookies for tracking or analytics.

8. Contact Us

If you have any questions about this privacy policy or how your data is handled, please contact us at:

Email: office@verifymyid.co.uk

Post: 16 Armley Grange Avenue Leeds LS12 3QN.

9. Updates to this Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with a new “effective date”.

Privacy Statement

At Approve My docs (a trading name of Nexus Docs Ltd), we take your privacy seriously. We only collect the information you provide through our contact form (name, email, and phone number) so that we can respond to your enquiry and provide our ID verification services (ID1, ID2, and ID5). We never sell or share your personal details with third parties for marketing. Your data is stored securely and only for as long as necessary.

If you have any questions about how we handle your data, you can contact us at office@verifymyid.co.uk.